Junior Accountant

The Junior Accountant ensures the timely and accurate processing of all daily payment requests and journal entries. They are responsible for processing all incoming payment activity and ensuring the timely and accurate processing of all receipts and revenue postings to the general ledger on a daily basis. Responsible for providing a high level of customer service to both internal and external customers and observing the confidentiality of all client and firm matters.

Job Summary:

Accounts Payable:

Processes daily payment requests, checks, wires and ACH transactions in accordance with the firm’s procedures. This includes preparing accounts payable checks for partner signatures and distribution or mailing of checks, processing petty cash requests and expense reimbursement forms.

Maintains new and existing vendor information, includes gathering W-9’s from new vendors and verifying all vendor information is accurate and up-to-date

Reconcile all corporate cards on a monthly basis and ensures the corporate account remains in good standing.

Posts journal entries for payroll and all payroll related accounts: 401(k), transit/parking, Flexchoice, and other benefits. This includes initiating and/ or releasing internal transfers for all payroll related expenses.

Maintains fixed asset listing and sales and use tax spreadsheets.
Ensures company policies, processes, and procedures are clearly defined and documented. Assists with questions relating to vendor inquiries, vendor payments made and general ledger coding.
Processes annual 1099 reports and forms.

Billing and Payments:

Processes all incoming payments and records payments in accounting software. Balances bank deposits to accounting system and verifies accurate coding on checks for deposit.

Verifies Trust department transfers of funds for legal and other services and researches check payments and online deposits to firm accounts. Reviews client payment account for activity and posts transfers to operating account for revenue posting.
Posts all revenue to general ledger for both Inside and Outside Trustee Fees. Posts and records Outside Trustee Fee receipts and distributes internal quarterly Outside Trustee Fee reports. Reviews and posts all revenue related to Family Office.
Reviews Unapplied Receipts accounts for overpayments and reconciliation.
Posts charge-off requests for client receivables.
Perform routine billing tasks; finalizes and edits timekeeper time, prints pre-bills and final invoices as required.

Position Requirements:

Knowledge of accounting and financial management principles at a level normally acquired through completion of an accounting degree or equivalent experience.

Approximately two to five years of on the job experience necessary in order to gain an understanding of accounting policies and procedures and effectively operate equipment in order to carry out routine accounting duties with minimum supervision.

Proficient in Microsoft suite.

Ability to demonstrate impeccable integrity in personal and fiduciary matters.

Ability to organize and prioritize numerous tasks and complete them under time constraints.

Interpersonal skills necessary in order to communicate with a diverse group of attorneys and staff and provide information with ordinary courtesy and tact.

Ability to assist in account reconciliations and end of month/year balancing.

About Hemenway & Barnes LLP:

Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys.

Hemenway & Barnes is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.

We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications.

We support an inclusive workplace and are committed to creating a welcoming environment for all employees.

To Apply:

If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to hr@hembar.com