Payroll and Benefits Manager

The Payroll and Benefits Manager is responsible for implementing the day-to-day operations of the firm’s group benefits (group health, life, disability, flexible spending and 401k retirement plan), managing the firm’s voluntary benefits, and processing the bi-weekly and monthly firm payrolls.

Job Summary:

Payroll Administration

  • Compiles and enters payroll data such as deduction adjustments, direct deposit changes, benefit additions/subtractions, compensation changes and 401k deductions in ADP Workforce Now.
  • Reviews electronic timecards in the ADP Time and Attendance database for accuracy and supervisor approval. Contacts various department supervisors for any outstanding timecards.
  • Processes bi-weekly transfer of payroll data using ADP Workforce Now. Runs necessary report previews to assess for accuracy before processing final payroll.
  • Compiles internal management reports from bi-weekly payroll data and Master Control.
  • Prepares and uploads spreadsheets to the firm’s 401k Plan record keeper and FSA Plan record keeper. Repeats the relevant responsibilities above for the firm’s Monthly payroll.
  • Confirms the timely and accurate posting and receipt by third party administrators and government agencies of payroll taxes and employee benefit deductions. Researches and resolves federal and state payroll tax notices.

Benefits Administration

  • Assists with the research of employee benefit plans and vendors to identify those that present the best value and the best coverage for all employee levels.
  • Works with the Director of Human Resources to recommend and implement benefit programs.
  • Manages the benefits plan renewal process and serves as primary contact for plan vendors and third-party administrators.
  • Handles enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDROs, distributions, loans, hardships and compliance testing.
  • Manages all administrative aspects of leaves (FMLA, STD/LTD, Unpaid) including providing a memo with policies and forms for leave to employee, submitting disability claims, tracking employees hours to ensure pay is accurate.
  • Oversees maintenance of employee benefits files and updating of employee payroll records.

Position Requirements:

  • Bachelor’s degree and at least three to five years on the job experience or related educational experience.
  • Proficiency and technical aptitude in MS Office Suite and ADP Workforce Now. Knowledge of Project Management software is advantageous.
  • Exercises a high level of discretion and confidentiality with knowledge of personal and firm related information.
  • Project and team management/leadership skills and experience. Proven ability to work effectively in a team environment with associates. Capability of effective planning and priority setting. Ability to manage several complex projects simultaneously while working to meet deadlines.
  • Knowledge of pertinent federal and state regulations, filing and compliance requirements affecting employee benefits programs, including ERISA, COBRA, FMLA, ADA, Section 125, and workers’ compensation.
  • Excellent organizational skills including recordkeeping, data collection and system information. Ability to compile and analyze date and furnish information in reports, written correspondence, email or verbally.
  • Excellent interpersonal, verbal, and written communication skills in order to maintain effective relationships with a diverse group of attorneys, staff and external contacts.

About Hemenway & Barnes LLP:

Hemenway & Barnes LLP is a law firm specializing in the preservation and management of the personal, business, family, and financial assets of its clients. As one of the oldest firms in New England, the people at Hemenway & Barnes have earned a long-held reputation as premier trustees, advisors and attorneys.

Hemenway & Barnes is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender identity, age, veteran status, disability status, or any other applicable characteristics protected by law.

We encourage applications from a diverse pool of candidates and base employment decisions on business needs, job requirements, and individual qualifications.

We support an inclusive workplace and are committed to creating a welcoming environment for all employees.

To Apply:

If you possess the skills and credentials we are looking for, please submit your resume and cover letter, in strict confidence, for consideration to hr@hembar.com